GUIDELINES
FOR PROJECT APPROVAL AND CLASSIFICATION OF TIME SHARE RESORTS.
The Hotel & Restaurant
Approval & Classification Committee (HRACC) inspects and assesses the TSR based on facilities and services
offered.
Project approvals are also given
in all the above-mentioned categories at the project implementation stage.
Classified Time Share Resorts approved/approved projects are eligible for
various concessions and facilities that are announced by the Government from
time to time besides, getting worldwide publicity through the Indiatourism
Offices located in India and abroad.
TSRs and Hotels are permitted
for mixed use. However, if the TSR
intends to use as hotel also i.e. mixed purpose, it must provide all facilities
and amenities as required or the specified star category of hotel in accordance
with the Guidelines.
TSRs will be used as vacation ownership. In no circumstances apartments in TSR will be sold individually for residential or
any other purpose.
TSRs including heritage and resorts which are the members
of All India Resort Development Association (AIRDA) will be considered for
classification/project approval.
Details of the criteria set and the documents required are
given in this document.
For classification and project approvals in the 5 Star, 4
Star and 3 Star, the applications along with the requisite fees may be sent
to:-
Hotel and Restaurants Division
Ministry
of Tourism, Government of India
C-I
Hutments, Dalhousie Road, New Delhi-110001.
GENERAL TERMS, CONDITIONS & APPLICATION FORMAT FOR
PROJECT APPROVAL AT PROJECT LEVEL & CLASSIFICATION OF TIME SHARE RESORTS
1.
The Ministry of Tourism approves
TSR at project stage based on documentation, which enables the TSR to get
certain benefits from the Govt. as may be announced from time to time. The
documents required for project approvals are listed below.
2.
Project approvals are valid
for 5 years. Project approvals of the Govt. of India, Department of Tourism
cease 3 months from the date that the TSR becomes operational even if all its
rooms are not ready. The TSR must apply for classification within these 3
months.
3.
The Ministry of Tourism,
Govt. India reserves the right to modify the guidelines/terms and conditions
from time to time.
4.
Application form. This
covers
i. Proposed name of the TSR
ii. Name of the promoters with a note on their business
antecedents
iii. Complete postal address of the promoters/tel./fax/email
iv. Status of the owners/ promoters
1.
If Public/ private limited
company with copies of Memorandum and Articles of Association
2.
If Partnership, a copy of
partnership deed and certificate of registration
3.
If proprietary concern, name and
address of proprietor/certificate of registration
v. Location of TSR site with postal address
vi. Details of the site
1.
Area (in sq. meters)
2.
Title – owned/ leased with
copies of sale/ lease deed
3.
Copy of Land Use Permit from
local authorities
4.
Distances from Railway
station, airport, main shopping centers (in Kms)
vii. Details of the project
1. Copy
of feasibility report.
2.
Star category planned
3.
Number of apartments and area
for each type of room (in sq.ft.)
4.
Number of attached baths and
areas (in sq.ft.)
5. Details of public areas – Lobby/lounge,
restaurants, bars, shopping, banquet/ conference halls, health club, swimming
pool, parking facilities.
6. Facilities for the physically challenged
persons.
7. Eco-friendly practices
and any other additional facilities
(please
indicate area in sq.ft for each facility mentioned above at 5,6 &7)
Date
by which project is expected to be completed and operational.
viii.
Blue prints/ sketch plans
signed by owners and architect showing
1.
Site plan
2.
Front and side elevations
3.
Floor plans for all floors
4.
Detail of guest room and bath
room with dimensions in sq.ft.
5.
Details of Fire Fighting
Measures/ Hydrants etc.
6.
Details of measures for
energy conservation and water harvesting.
ix. Air-conditioning details for guest rooms, public areas
x. Local approvals by
1.
Municipal authorities
2.
Concerned Police Authorities
3.
Any other local authority as
maybe required.
4. Approval /NOC from Airport Authority of India for projects
located near Airports
The above mentioned approvals/NOCs are the responsibility of the
promoters/concerned company as the case may be. The Department’s approval is no
substitute for any statutory approval and the approval given is liable to be
withdrawn in case of any violations without notice.
xi. Proposed capital structure
1.
Total project cost
a.
Equity component with details
of paid up capital
b.
Debt – with current and
proposed sources of funding
xii. Letter of acceptance of regulatory conditions.
xiii.
Please indicate whether the
promoter intends to give a few rooms or all rooms on a time- share basis.
xiv. Application Fee
5.
In the event of any changes
in the project plans, the approval must be sought afresh.
6.
Authorised officers of the Department
of Tourism should be allowed free access to inspect the premises from time to
time without prior notice
7.
The TSR must immediately
inform the Department of the date from which the TSR becomes operational and
apply for classification within 3 months of this date.
8.
The fees payable for the
project approval and subsequent extension, if required are as follows. The
demand draft maybe payable to" Pay & Accounts Officer, Department of
Tourism, New Delhi ".
|
Star category |
Amount in Rs. |
|
5-Star |
15,000 |
|
4-Star |
12,000 |
|
3-Star |
8,000 |
9.
The promoters must forward
regular progress reports for each quarter failing which the project approval
would be considered withdrawn.
10.
All documents must be valid at
the time of application and a Gazetted officer or Notary must duly certify
copies furnished to the Department. Documents in local languages should be
accompanied by a translation in English/official language and be duly
certified.
11.
For any change in the
category the promoters must apply afresh with a fresh application form and
requisite fees for the category applied for.
12.
Any changes in the project
plans or management should be informed to the, Department of Tourism/Regional
Directors Office (For 3,2 &1 Star categories) (for 5-D, 5, 4 Star and Heritage categories) within 30 days
otherwise the approval will stand withdrawn/terminated.
13.
Applicants are requested to
go through the checklist of facilities and services contained in this document
before applying.
14.
Incomplete applications will
not be accepted.
15.
The Govt. India Ministry of
Tourism reserves the right to modify the guidelines/terms and conditions from
time to time
1.
Classification for newly
operational TSR must be sought within 3 months of completion of approved TSR
projects. Operating TSR’s may opt for classification at any stage. However,
TSRs seeking re-classification should apply for reclassification one year prior
to the expiry of the current period of classification.
2.
If the TSR fails to reapply
three months before the expiry of the classification order, the application
will be treated as a fresh classification case.
3.
Once a TSR applies for classification/
re-classification, it should be ready at all times for inspection by the HRACC.
No requests for deferment of inspection will be entertained.
4.
Classification will be valid
for 5 (Five) years from the date of issue of orders or in case of reclassification
from the date of expiry of the last classification provided that the
application has been received within the stipulated time mentioned above, along
with all valid documents. Incomplete applications will not be accepted.
5.
TSRs applying for classification
must provide the following documentation.
a.
Application Form detailing
i. Name of the TSR
ii. Name and address of the promoters/owners with a note on
their business antecedents
iii. Complete postal address of the hotel with tel. no/fax/email
iv. Status of the owners/ promoters
1.
If Public/ private limited
company with copies of Memorandum and Articles of Association
2.
If Partnership, a copy of
partnership deed and certificate of registration
3.
If proprietary concern, name
and address of proprietor/certificate of registration.
v. Date on which the
hotel became operational.
vi. Details of hotel site with postal address and distance from
Airport/Railway Station/City Centre/Downtown shopping area (in kms)
vii. Details of the hotel
1.
Area (in sq. metres) with title
– owned/ leased with copies of sale/ lease deed
2.
Copy of Land Use Permit from
local authorities
3.
Star category being applied
for
4.
Number of rooms and area for
each type of room in sq.ft. (single/double/suites)
5.
Number of attached baths
6.
Details of public areas –
Lobby/lounge, restaurants, bars, shopping area, banquet/ conference halls,
health club, swimming pool, parking facilities, facilities for the physically
challenged persons, Eco-friendly practices and any other additional facilities.
The area for each facility should be indicated in sq.ft
7.
Detail of guestroom and
bathroom with dimensions in sq.ft.
8.
Details of Fire Fighting
Measures/ Hydrants etc.
9.
Details of measures for
energy conservation and water harvesting and other Eco- friendly measures and
initiatives.
10.
Air-conditioning details for
guest rooms, public areas Certificates/No Objection Certificates (attested
copies)
a)
Certificate/ licence from
Municipality/ Corporation to show that your establishment is registered as a hotel
b)
Certificate/ licence from
concerned Police Department authorizing the running of a hotel
c)
Clearance Certificate from
Municipal Health Officer/ Sanitary Inspector giving clearance to your
establishment from sanitary/hygienic point of view
d)
No Objection Certificate with
respect to fire fighting arrangements from the Fire Service Department (Local
Fire Brigade Authorities)
e)
Public liability insurance
f)
Bar Licence (necessary for
4*, 5* & 5*-D only)
g)
Money Changers Licence
(necessary for 4*,5*& 5*-D only)
h)
Sanctioned building
plans/occupancy certificate
i)
If classified earlier, a copy
of the earlier "Certificate of Classification issued by Department of Tourism
j)
For Heritage property,
certificate from the local authority stating age of the property and showing
new and old built up areas separately.
k)
Any other local authority as
maybe required.
l)
Approval /NOC from AAI for
projects located near Airports
m)
Please indicate whether a few
rooms or all rooms are to be let out on a time-share basis.
n)
Application fees
The above-mentioned approvals/No Objection Certificates are
the responsibility of the Owners/promoters/concerned Company as the case may
be. The Department’s approval is no substitute for any statutory approval and
the approval given is liable to be withdrawn without notice in case of any
violations or misrepresentation of facts.
6.
All applications for
classification or re-classification must be complete in all respects –
application form, application fee, prescribed clearances, NOCs, certificates
etc. - incomplete application is liable to be rejected.
7.
TSRs will qualify for
classification as Heritage hotels provided a minimum 50% of the floor area was
built before 1935 and no substantial change has been made in the facade. Hotels, which have been classified/, re-classified
under Heritage categories prior to issue of these Guidelines will continue
under Heritage categories even if they were built between 1935-1950.
8.
The application fees payable
for classification/reclassification are as follows. The demand draft maybe
payable to" Pay & Accounts Officer, Department of Tourism, New Delhi
".
|
Star Catgory |
Classification/Reclassification fees in
Rs. |
|
3-Star |
10,000 |
|
4-Star |
15,000 |
|
5-Star |
20,000 |
9.
The classification committee will
consist as follows
(a)
Chaired by Chairman(HRACC) or
his representative. Representatives
from AIRDA/FHRAI/HAI/IATO/TAAI/IHM/RD/local Indiatourism office /Member
Secretary will constitute the other members of the Committee.
(b)
The Chairman and any 3
members will constitute a quorum.
(c)
The minutes will be approved
by the Chairman (HRACC).
(d)
In case of any
dissatisfaction with the decision of HRACC
the hotel may appeal to Secretary(T), Government of India for review and
reconsideration within 30 days of receiving the communication regarding
classification/reclassification. No
requests will be entertained beyond this period.
10.
TSR will be classified
following two stage procedure.
The presence of facilities and services will be evaluated against the enclosed
checklist.
(a) TSRs will be required to adopt environment friendly
practices and facilities for physically challenged persons.
(b) The quality of facilities and services will be evaluated
against the mark sheet.
11.
The TSR is expected to
maintain required standards at all times.
The Classification Committee may inspect a hotel at any time without
previous notice. The Committee may
request that its members be recommended overnight to inspect the level of
services.
12.
Any deficiencies/rectification
pointed out by the HRACC must be complied with within the stipulated time,
which has been allotted in consultation with the hotel representatives during
inspection. Failure to do so will
result in rejection of the application.
13.
The Committee may assign a
star category lower but not higher than that applied for.
14.
The TSR must be able to
convince the Committee that they are looking sufficient steps to conserve
energy and harvest water, garbage segregation, and disposal/recycling as per
Pollution Control Board (PCB)norms and following other Eco-friendly measures.
15.
For any change in the star
category the promoters must apply afresh with a fresh application form and
requisite fees for the category applied for.
16.
Any changes in the plans or
management of the hotel should be informed to the HRACC, Govt. of India,
Ministry of Tourism within 30 days otherwise the classification will stand
withdrawn/terminated.
17.
Applicants are requested to
go through the checklist of facilities and services contained in this document
before applying,.
18.
Incomplete applications will
not be considered. All cases of
classification would be finalised within three months of the application being
made.
19.
The Govt. of India,
Department of Tourism reserves the right to modify the guidelines/terms and
conditions from time to time.